mails received
and delivered.

3. These Time Bills should be carefully checked and fyled away, the
check clerk affixing his initials to each bill.

4. You should be ready at all times to receive suggestions for
improvements in the Mail Service, and, if desirable, submit them for
the consideration of the Postmaster General.

5. Leather bags should, as a general rule, be used on stage routes.

On the outlying routes, where the mails are exposed to the weather,
waterproof canvass bags should be used.

IX.

ESTABLISHMENT OF NEW ROUTES OR ALTERATIONS IN ROUTES ALREADY IN
OPERATION.

1. In making reports on proposed new mail routes, or alterations of
existing routes--state clearly--

Advantages to be obtained;

Additional cost per annum to be incurred;

Present revenue of the offices to be served;

Increased revenue which it is estimated would result from proposed
additional mail facilities;

Give tables also of the present and proposed routes, showing offices
served and intermediate distances. State, also, dates on which
contracts which it is proposed to discontinue would terminate provided
previous notice were not given by the Postmaster General.

2. With each report send a sketch or tracing from the Post Office Map
of your Division, showing all the offices affected by the proposed
arrangements, denoting the lines of existing routes which it is
recommended should be discontinued in blue, and the new routes which
it is recommended should be established in red.

3. All changes in Mail Services should--except in very special
cases--take effect on the first day of each mouth.

X.

CONTRACTS FOR MAIL SERVICES.

1. For every Mail Service there should be a written contract or
memorandum of agreement, which should be made out and executed in
triplicate, one copy being for the Department at Ottawa, one for the
contractor, and one for yourself.

2. All contracts for Mail Services should be made so as to terminate
at the end of a quarter, or if that is not possible, at the end of a
month.

3. The contracts terminating at the end of each quarter should be
entered in the record of expiration of contracts, a page or two pages
in this book as may be required, being appropriated for each quarter.

4. _Six months_ previous to the expiration of the contracts, the usual
printed circular should be issued to the Postmaster at each of the
termini of the several routes, asking whether any improvements